How to Manage Multiple Email Accounts in One Place

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How to Manage Multiple Email Accounts in One Place

If you manage multiple brands, domains and identities, having multiple email accounts is the need of the hour. But what if you can answer all of those emails from multiple email ids in one place? A Single Inbox?

Sounds interesting? Keep reading.

Multiple email accounts in one place

It is frustrating to log into different email accounts to check your messages. Not to mention the need to remember each login and password. There's also the hassle of sifting through dozens of inboxes and responding to every email promptly. So what's the solution? Multiple email accounts in one place. Using a mail app or a server-side solution like Mutant Mail to manage multiple email accounts will make the process much smoother and save a lot of daily time.

If you're managing multiple brands, domains, identities or doing several jobs, it's good to have separate email accounts. This will make give the appearance of each domain/email id its own identity. But imagine if you need to check each one of them individually. Suppose you are like one of our clients who manage 200+ active email ids. Now, working with multiple email ids doesn't sound that appealing anymore, right?

Managing multiple email ids also comes with a recurring email hosting cost charged per domain per-user model, which rakes up the bill. But do not worry, we have found a solution for that.

Can you have multiple email accounts?

Most people have several email accounts, mainly because of the need to manage multiple identities. It doesn't look good in today's era if you use the same email id to communicate for all of your domains. Professional appearance matters a lot, and it converts to the individual identity email id in the email world.

One method of handling multiple email accounts is to host them at various places. Then you can use an email client and stuff all of them in it using individual SMTP, IMAP and POP3 settings of each email id with their credentials. Though this solves the problem to a level, we all know how email clients look after 5-6 email ids. So many folder(s) and dropdowns and not to mention the pain of setting each one of them individually. Another problem with email clients is that it's challenging to follow your email everywhere when your laptop is not handy.

Setting up forwarding between different email accounts is another way to manage multiple email accounts. By combining all of your email accounts into one, you'll have a single mailbox that you can use for all of them. This method saves time and effort as you'll only need to sign in once. The downside is though you can receive emails from all email IDs, you can't reply to them from your central mailbox.

Fortunately, now there is a third way to solve this problem. And that's where groundbreaking technologies like Mutant Mail come in. It does enhance email forwarding, which means you get to have a central inbox and reply to each forwarded email as if they come from their identity email id. Imagine you can reply to all your domain's emails from the convenience of your personal email id, and not just that, do it from any client your central inbox supports. Of course, this also lets you have a bird's eye view of data as you can search all your emails in one inbox.

How many email ids can a person have?

Depending on the industry or position, the number of email ids per person varies. However, the average number of email ids per person is 5. The number of emails that people send and receive per day varies, but the average office worker gets 51 daily and sends and receives fifteen per day. The best way to deal with such a large volume of emails is to use a central email account. You can then flag important emails and delete those that are not necessary.

Knowing how to keep track of multiple email accounts is crucial for protecting your identity online. Lifewire reports that more than half of email users have multiple accounts. The average person is using five or more of these accounts. So, it is vital to understand how many emails accounts a person should have in one place and not think about how the upper limit of email id counts for him/herself. (As there is none)

Why have multiple email addresses?

There are several reasons why you would want to have multiple email accounts. One of these is to protect your online identity or reduce spam in your primary email id. This is especially useful if you frequently buy things online and want to keep your brand interactions in one place. Some people may also keep multiple email accounts for various hobbies or side hustles. It's up to you to decide what your reasons are. But whatever they are, it's good to have multiple accounts and stay on top of them.

If you have multiple email addresses, they will keep your private inbox safe. You'll have a much easier time filtering messages, which is essential when dealing with spam. Additionally, you'll be able to separate personal emails from your work emails, making it easier to focus on your work.

But what if you are running multiple websites or brands? Every domain needs at-least five email ids (webmaster, admin, support, legal, contact etc.). So, that number quickly multiples to 25 if you have five domains. In this case, multiple email id is a necessity rather than a choice.

How to Manage Multiple Email Accounts

If you have multiple email accounts and are unsure how to manage them, here are a few tips to get you started. One way to manage multiple email accounts is to use a multi-account email client. Outlook is a good example, as it can handle several accounts for you with plenty of integrations and features. However, it comes with a price tag associated both with multiple email id hosting and email clients.

Another way is an innovative solution like Mutant Mail. It does enhance email forwarding, which means you get to have a central inbox and reply to each forwarded email as if they come from their identity email id. Imagine you can reply to all your domain's emails from the convenience of your email id, and not just that, do it from any client your central inbox supports. Of course, this also lets you have a bird's eye view of data as you can search all your emails in one inbox.

Keeping track of all your email accounts is crucial. It is easy to confuse tabs and accidentally send an email from one account to another. You can also accidentally send a message from a personal account to a work account. You can end up getting into a tangle of additional work and misunderstandings. By utilizing a solution like Mutant Mail, you can easily manage multiple email accounts without any extra effort.

Why Get All Your Emails in One Place

Managing multiple email accounts can be time-consuming, but there are ways to combine them into one. Unifying all your email accounts is essential if you want to prevent missing important emails, calendar invites, or other communications. It will be easier to locate crucial emails, and you won't need to remember which one you're looking for.

A robust email client that lets you add multiple email accounts. However, services like Mutant Mail go one step beyond email clients to do the job and maintain simplicity.

Tired of Checking Multiple Email Inboxes? Unify

Are you tired of having to check your multiple email inboxes? Then you need to unify them. Unifying all of your email accounts will make your life much easier. You will be able to see everything in one place. Still, you will also be able to track customer communications from the comfort of one single inbox. You can customize the appearance of your emails to make sure that you can find what you need quickly and easily.

Setting up forwarding between different email accounts is a fantastic way to manage multiple email accounts. By forwarding all of your email addresses into one, you'll have a single inbox that you can use to read all emails in one place. This method saves time and effort as you'll only need to sign in once. The downside is though you can receive emails from all email IDs, you can't reply to them from your central mailbox.

Fortunately, technologies like Mutant Mail do enhance email forwarding. So you can have a central inbox and reply to each forwarded email as if they come from their identity email id. Imagine you can reply to all your domain's emails from the convenience of your personal email id, and not just that, do it from any client your central inbox supports. Of course, this also lets you have a bird's eye view of data as you can search all your emails in one inbox.

Emails are addictive. Using multiple accounts to check your email can seriously eat up your precious mental energy and productive hours.